Experience letter, also known as a relieving letter, is a required document when applying for new jobs. On the last working day or at the employee’s request, the employer issues a relieving certificate. This relieving letter has the company’s letterhead where an employee worked and is signed by an authorised person, such as the company’s HR manager.
The importance of a relieving certificate cannot be understated; a relieving letter is an important document that the company requests from a new hire. It is a well-organised document that highlights the new hire’s previous employment experience. We’ll show you some relieving letter samples to assist you in understanding what’s included in them.
What is the purpose of a Relieving Letter?
When an employee leaves an organisation and has served their notice period, they are given an official document stating that they are relieved of all obligations and responsibilities, known as a relieving letter.
The relieving letter content contains the joining date, designation, annual CTC, last working details, and other important employment details.
It’s also known as an experience letter, and it’s one of the most significant documents to have when an employee wants to move on to the next firm since the letter will be used as a background check.
Relieving Letter Content
Knowing what to include in a relieving letter is challenging, but it is critical for an employer. Not only should all pertinent information about the individual be provided, but it should also be done methodically.
So, if you’re wondering what a relieving letter looks like, here’s step-by-step guidance on how to write one:
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Issuance Date of the Letter
The date of the letter’s issuance should be included in the first section of the relieving letter format.
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Details about the employee
Following the date, the departing employee’s private information, including their full name, employee no., department, designation, and the organisation’s name must be mentioned.
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Subject or Reference
In only one line, this section would summarise the letter’s main points. Otherwise, type ‘Relieving Letter’ in the subject line.
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Details of the Employee’s Resignation
The second step in the relieving letter format is to inform the employee of their resignation in the first paragraph following the salutation. It provides the employee’s designation and the date on which they will be relieved of their obligations.
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An Expression of Appreciation
The second paragraph of the relieving letter template should reassure the employee that they will be paid in full and final within a certain time frame. Following the assurance, express gratitude for the employee’s services to the company and wish them well in their future endeavours with a word of appreciation.
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Signature
After finishing the primary text of the letter, sign it and include the employer’s name, designation, and date of issue after concluding with ‘sincerely’.
Also Read: Understanding Income Tax Allowances and Allowed Deductions for Salaried Individuals
The Importance of a Relieving Letter
A relieving letter is an important document that you need as a professional. It can be used for:
- Proof to a prospective employer that you have left your prior employer
- Proof that you have paid off all of your prior employer’s debts (if any)
- You must provide proof that you do not have any company data or internal property.
Relieving Letter Sample Format
Now that you know the principles of relieving letter format, here are some examples of what an ideal letter should look like:
Also Read:
Sample of relieving letter
Sample 1
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Date: 14th June 2021 To, Anmol Wadhwa Emp No – 3113 Manager Marketing Subject: Relieving Order Letter
Dear Anmol, This is in furtherance to your resignation letter dated 1st May 2021, wherein you had requested to be relieved from your services with effect from 1st June 2021. We wish to inform you that your resignation has been accepted and you are being relieved from your position of Manager Marketing with Infosys Ltd. With effect from 1st June 2021. Your final settlement will be processed and credited to the account you specified during your employment within the next 30 days. We appreciate your contribution to Infosys Ltd. And wish you all the best for your future endeavours. Thanks and Regards, Komal Agarwal Manager HR |
Relieving letter format doc
Sample 2
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Date: 15th April 2021 Mr Saket Dhanania 103-C, Block D Singhania Apartments, Lajpat Nagar New Delhi – 110024 Subject: Relieving Letter
Dear Mr Dhanania We are writing in response to your resignation letter dated March 1, 2021, in which you requested that your services be terminated on May 31, 2021. We want to tell you that the Company has accepted your resignation request, and you will be released of all duties from May 31, 2021. We would appreciate it if you could please hand over all of the company’s goods, including the laptop and locker keys, to Mr Puneet Arora, the HR executive. Please hand over all company documents, including brochures, files, and communications, to Mr Ronit Goyal from your team. We would like to remind you of the terms of your appointment. According to the agreement signed on March 15th, 2017, you will be required to preserve strict confidentiality regarding Priom Technologies even after your employment is terminated for one year, beginning with your relieving date.
We would also like to reaffirm that all of our agreements with the company are still in effect. We wish you the best of luck in your future endeavours. Regards, Amrita Gupta Human Resource Manager Priom Technologies |
Relieving letter format word
Sample 3
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Date: 30th September 2021 Radisson Exports Pvt. Ltd. Mumbai Akshat Dhawan Business Consultant Sales and Marketing Subject: Relieving certificate
Dear Akshat, This letter/email is to confirm and accept your resignation letter dated August 31, 2021, from the position of business consultant at Radisson Exports Pvt Ltd, effective October 15, 2021. Please return the business belongings as soon as possible before or on the last working day in the company, and please find attached documentation about employee perks, last wages, and benefit coverage, among other things. Please get in touch with the human resources department via business email if you have any questions. Thank you for all of your hard work over the years; we wish you the best of luck in your future endeavours. Sincerely, Shalini Bhanot HR Manager |
Relieving letter format in word
Sample 4
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Date: 3rd January 2021 Akansha Sharma Guest Teacher/Lecturer Indian Institute of Technology, Kharagpur Subject: Relieving Letter Dear Akansha, This is in response to your resignation as a Guest Teacher/Lecturer at the Indian Institute of Technology, Kharagpur. We would like to tell you that we have accepted your resignation from this job, and you will be relieved of your duties as of March 1, 2021. Please visit the principal’s/ dean’s office in Block B of the Institute’s building within 90 days to check your paperwork and obtain your full and final payment. We are grateful for your contributions and mentoring at the institute. We wish you the best of luck in the future. Regards, Principal/Dean Signature |
Relieving letter word format
Sample 5
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8th March 2021 Techno Skills Ltd. Rohini, New Delhi Avinash Sen Senior Content Associate Content Marketing Dear Avinash, Your resignation from the role of Senior Content Associate has been received and accepted as of March 9th, 2021. We’re sad to see you depart, but we know you’ll be successful in whatever endeavour you pursue with the highest professionalism and skills you possess. Please return the Techno Skills properties as soon as possible, before or on the last working day in the organisation. We have attached documents about the provident fund, gratuity, full and final amount calculation, and other items. If you have any questions, don’t hesitate to contact the Human Resources department at hr@technoskills.com or 919003141044. It has been a true pleasure working with you and having you as a member of the Techno Skills team. We wish you the best of luck in your future endeavours. Sincerely, Sonia Mathur Manager Human Resource Techno Skills Ltd. |
Relieving letter sample
Sample 6
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Harsh Chamaria HR Manager Medic Biotech Pvt. Ltd. 18, Nariman Point Mumbai Maharashtra
Date: 31st March 2021
Angel Maria 303, Bandra East Mumbai – 400051 Maharashtra Dear Mr Maria, This is in response to your letter of resignation dated January 31, 2021. This is to notify you that the management has accepted your request and has decided to release you from your position as senior researcher at Medic Biotech Pvt. Ltd. at the end of your usual working hours on April 30, 2021. This has been communicated to the R&D department, and all financial formalities, including your complete and final compensation, will be handled once you have provided your no dues certificate. We also appreciate the feedback you provided at the exit interview. Please find your experience certificate enclosed with the letter. If you have any questions or concerns, please get in touch with the HR department. We wish you the best of luck in all of your future endeavours. Harsh Chamaria HR Manager Medic Biotech Pvt. Ltd. |
Format of relieving letter
Sample 7
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Date: 28th March 2021 Ms Ananya Dutta Sub: Relieving Letter To Whom It May Concern This letter is to attest that Ms Ananya Dutta worked for us as an “Executive-Recruitment” from May 10th, 2016, to March 9th, 2021. She has been freed of her duties as of March 9, 2021, following her resignation on December 9, 2021.
With Best Wishes, Yours Sincerely, For XYZ Pvt. Ltd. Human Resource Manager |
Job Relieving Letter from Employee
For your reference, here’s an example of relieving mail format from an employee, as well as a format for a relieving letter. You can use the sample below to send a relief request email to your manager.
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Sir/Madam, This is in response to my resignation from the position of Marketing Manager, Emp ID: 4140/IN, with effect from July 25, 2021. I want to request you to release my relieving letter as soon as possible. All of my handover and departure procedures, including the 30-day notice period, have been completed. My last day with the company was July 25, 2021. I’d also like to take this opportunity to thank you for your assistance and advice during my time at the organisation. Please release the experience letter/relieving letter as soon as possible because I must submit it to my new organisation by September 1, 2021. Thank you very much and best regards, Your name |
Also Read: Basic Salary in India – Explained with Calculation
Conclusion
Although there is no one specific relieving letter format, the information in the documents is similar for all organisations. The text should be written in a professional tone and organised in a logical order. Employers should be aware that this document will represent their firm, as their company’s name appears on it. As a result, it must be done correctly.
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